Executive Assistant to the Founders (f/m/d)

Munich, Germany

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Holidu is one of the fastest-growing travel tech companies worldwide. Our mission is to make the booking and hosting of holiday homes free of doubt and full of joy. We help hosts to manage their vacation rental with ease and guests to find the perfect holiday home they truly enjoy. Our team of more than 600 colleagues from 60+ nations shares a passion for modern technologies, an ambition for constant improvement and the drive to bring the best experience to more than 40k hosts and 100 million website users each year. You want to achieve amazing milestones with us? Then pack your bag, hop on board and get ready for take off!

Your future team

In this role, you will be supporting our Co-Founders Johannes and Michael (CEO and CTO) to ensure that all administrative and organizational tasks run smoothly. You will be a core member of the founders office team and have an impact on all of our departments, acting as a cultural ambassador and driving the happiness of more than 600 employees across more than 24 offices. If desired, this role can be part-time (32 hours).

Your role in this journey

Support the co-founders with administrative and organizational tasks, e.g. calendar management and scheduling, travel bookings, expenses management and long-term planning.
Support the co-founders in managing their calendar in a way that allows them to spend the time on the most meaningful tasks and projects for the company.
Ensure meetings fulfill their purpose and be responsible for the preparation of meeting agendas.
Produce quality presentation slides for both internal and external occasions, e.g. in preparation for internal meetings or external presentations.
Manage the communication and correspondence with internal and external stakeholders.
Make sure that discussions and tasks are followed up and deadlines are kept.
Prepare team offsite events.
Support the office management team in organizing all company events such as our annual Christmas evenings and Summer Parties and Get togethers.
Support and own the process of gathering information for monthly and quarterly business and performance reviews and weekly performance updates.
Keep our employees happy by coming up with creative ideas on acknowledging accomplishments.
Proactively help our founders to stay on track and on top of their responsibilities while making sure that their work-life balance is maintained (e.g. managing their calendar effectively to ensure proper lunch breaks, etc).

Your backpack is filled with

Profound work experience in a high-caliber assistant role, project management or similar.
Excellent communication skills in English (B2 level) and in German (B2 level) as well as the confidence to communicate with all levels of the hierarchy.
High level of service orientation and a strong motivation to help people. You profoundly enjoy the assistant role. You like to get things done and you are diligent in managing to dos and following up. You bring a flexible mindset and a positive attitude to act in a dynamic environment.
Strong administrative and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities.
The ability to take initiative, understand deadlines and carry multiple projects at the same time.
High level of discretion and confidentiality.
Expertise in Google Workspace (Docs, Sheets, Slides, and Meets) or Microsoft Office.
As a plus: experience in organizing Events (team events & larger events).

Our adventure includes

Have an impact on the millions of people using our product every month.
Grow with responsibility from day 1 and develop yourself further through regular feedback, workshops and knowledge exchange.
Use your personal development budget and 2 extra days off to enhance your professional skills by visiting conferences, buying books, attending courses and more.
Connect and have fun with international, diverse and yet like-minded people at work, regular events and 2 office days per week with your team.
Get to know the world with the opportunity to work from other local offices for up to 8 weeks per year.
Go travelling for 28 vacation days + the possibility to take up to 10 unpaid vacation days with interesting discounts on our Holidu properties.
Get a sneak peek at the adventure that awaits you on Instagram @lifeatholidu.

Want to travel with us?

Apply online on our career page! Your first travel contact will be Aga from HR.

We champion diversity in every aspect of life. We encourage applications from all genders, corners of the world and individual backgrounds. Please feel welcome to submit your application without a photo and details on your gender, date of birth, marital status and nationality. If you have a disability or special need that requires accommodation, please let us know.